Know what you pay. Before the invoice.
You know what was agreed. But whether the invoice matches that? That’s another question. GRIP Financial Management is the source — rates, standards, indexations, mutations and extra work in one system, shared with all parties.
Separate tools vs. GRIP Financial Management
Why dozens of organizations have centralized their financial contract management.
| Topic | Fragmented / manual | GRIP Financial Management |
|---|---|---|
| Calculations | Manual formulas, error-prone, no audit trail | Automatically calculated based on contract agreements |
| Indexations | Manual processing per contract, forgotten or done incorrectly | One action for all contracts, traceable and double-approved |
| Invoice verification | Manual comparison, deviations missed | Automatically checked against contract amount, deviations immediately visible |
| Mutations | Emails back and forth, financial impact only clear afterwards | Approval workflow with financial impact before sign-off |
| Collaboration | File sharing, mixed versions, unclear status | Client, service provider and advisor in the same system |
| Reporting | Manual overviews, merging data from multiple sources | Real-time cost insight per location and per contract |
| Continuity | Knowledge is with one person, when they leave everyone starts over | Everything central, handover to successor in minutes |
What clients discover after switching
Average results from organizations that have centralized their financial contract management in GRIP.
From calculation to invoice verification — in one system
No loose spreadsheets, no emails back and forth. Every step in the financial process is visible, traceable and shared with all involved parties.
One system, three parties
Everyone sees what the other does. That is the end of the discussion about amounts. GRIP Financial Management brings client, service provider and advisor together — each with their own roles and rights.
Client
You know what you pay, why you pay it, and whether the invoice is correct. No more surprises.
- Cost insight per contract and per location
- Invoice verification against contract agreements
- Approving mutations and extra work
- Management reports in real time
Service provider
No more discussion about amounts. What you see, the client sees too.
- Submit mutations with financial impact
- Share calculations and receive approval
- Upload invoices and track status
- Register extra work per location
Advisor
Advise based on current data from the system. Not based on what the client sends you.
- Current insight into calculations and benchmarks
- Support during contract negotiations
- Data-driven advice based on facts
- Independent role with own access
Frequently asked questions about Financial Management
GRIP Financial Management is the source against which you verify invoices. The system manages rates, standards, indexations and mutations — so you always know what a facility contract costs and whether the invoice matches. It is not an accounting package and not a P2P tool. It sits in between: the financial content of the contract itself.
P2P tools (purchase-to-pay) match invoices to a purchase order or budget. They don’t know whether the invoice amount matches what was agreed per location, per room or per service. GRIP manages that source — the contract agreements themselves. Both systems can coexist: GRIP as the source, P2P as payment processing.
The Contract Dashboard answers the question: “What is in the contract and is it being followed?” Financial Management answers the question: “What does the contract cost and is the bill correct?” They are two layers of the same platform — contract management and financial contract management.
No. Cleaning is the most complex use case — with room states, performance standards, areas and frequencies. If the platform can handle that, it can handle any facility contract. Security, catering, grounds maintenance, technical maintenance: any contract with a price per location or unit works in GRIP.
A change — whether a price adjustment, an extra location or a frequency change — is submitted in GRIP. The system immediately calculates the financial impact. Both parties see the same picture and approve or reject. There is a complete audit trail of who approved what and when.
Yes — and that is exactly the core. Client, service provider and advisor work in the same system, each with their own roles and rights. Mutations, invoices and calculations are visible to all parties. That eliminates the discussion about amounts, because everyone is looking at the same source.
Extra work is centrally registered and linked to locations or events. Via an approval flow, extra work goes from draft to approval to invoice. All statuses are visible in the system — nothing disappears into an inbox.
Financial Management is available as a premium add-on with PRO (from €699/month) and PRO CONNECT (from €999/month). The price depends on the number of square meters. Above 200,000 m² always custom. View the pricing page for current rates.
Know what you pay. Before the invoice.
GRIP Financial Management is the source. Everything that needs to add up financially between contract agreement and invoice — in one system, for all parties.