Know what you pay. Before the invoice.
You know what was agreed. But whether the invoice matches it is another question. GRIP Financial Management is the source: rates, standards, indexations, changes and extra work in one system, shared with client and supplier.
Cleaning is often your most expensive facilities contract
And that is exactly where the calculation sits in a spreadsheet. Three moments that then go wrong.
From calculation to invoice control, in one system
The source and the control in the same environment, shared with your supplier.
Calculation at room level
Rates, standards and areas per room. The right VAT rate automatically, including for rooms where people both live and work.
Changes processed immediately
A change in a building flows straight into the calculation. Approved by both parties, traceable, without loose formulas.
Invoice matches contract
Every invoice is checked against the agreed rates and standards. Approved extra work runs along too, all the way to the invoice.
One system, three parties
Client, supplier and advisor work in the same source. No version conflicts, no separate spreadsheets.
Client
Keeps control of costs per location and is sure the invoice matches the contract.
Supplier
Works in the same environment, submits changes and instantly sees what is approved. No Excel back and forth.
Advisor
Guides the tender and the setup, and keeps an eye on the numbers when needed.
Approved extra work, tracked to the invoice
Extra work is where contracts start to leak. An ad-hoc order, a verbal agreement, an email: it gets done, but later lands as a surprise on the invoice.
In GRIP, extra work follows a fixed route: requested, approved, carried out and only then invoiced. You only pay for what you approved in advance.
- Every extra-work request recorded with owner and amount
- Double approval before execution, with audit trail
- No extra work on the invoice without prior approval
“We can now truly stay in control of our cleaning contract. Changes in our buildings are processed quickly and we always know where we stand.”
Jörgen Keijl · Facilities Contract Manager at Patyna
Patyna was ready for the healthcare VAT on 1 July 2025. Read the customer stories.
Frequently asked questions about Financial Management
How does GRIP help with financial contract management?
GRIP Financial Management is the source you check invoices against. The system manages rates, standards, indexations and changes, so you always know what a facilities contract costs and whether the invoice matches. It is not an accounting package or a P2P tool. It sits in between: the financial content of the contract itself.
What is the difference with a P2P tool?
P2P (purchase-to-pay) tools match invoices to a purchase order or budget. They do not know whether the invoice amount matches what was agreed per location, per room or per service. GRIP manages that source: the contract agreements themselves. Both systems can coexist: GRIP as the source, P2P as payment processing.
What is the difference with the GRIP Contract Dashboard?
The Contract Dashboard answers the question: what is in the contract and is it being met? Financial Management answers the question: what does the contract cost and is the bill correct? They are two layers of the same platform: contract management and financial contract management.
Does it only work for cleaning contracts?
No. Cleaning is the most complex use case, with room schedules, performance standards, areas and frequencies. If the platform handles that, it can handle any facilities contract. Security, catering, grounds maintenance, technical maintenance: any contract with a price per location or unit works in GRIP.
What about the new healthcare VAT?
Since 1 July 2025 a different VAT rate applies to cleaning in residential areas within healthcare. GRIP applies the right rate per room, including hybrid rooms where people both live and work. You no longer work with a crude choice between 9% and 21%, but with the right split per room.
Want to know if your invoices are correct?
Bring a contract to the demo and we calculate it together.