Tender over.
Time to put your PVE to work.
The PVE describes what was agreed. GRIP makes sure you steer by it every day: following up actions, monitoring performance, and knowing exactly what a supplier still needs to deliver.
From primary school to university
NIS-2. Education institutions do not automatically fall under NIS-2, but suppliers and chain partners increasingly do.
See how GRIP helps →Your contract data is processed exclusively on European platforms, under European law. GRIP is ISO 27001 certified and GDPR-proof by design.
The challenges of contract management in education
Campus, faculties, buildings
From primary schools to university campuses: every faculty and location has its own suppliers and agreements. How do you keep an overview?
Who follows up on actions?
Commitments from the PVE and the agreement drift away from daily practice. Who makes sure a supplier actually completes their action?
Does the supplier actually perform?
KPIs are in the PVE, but rarely measured. How do you know if the agreed quality is actually delivered?
The contract manager leaves. The contract memory leaves with them.
Agreements, exceptions and supplier relationships often live in one person’s head. When that person leaves, the knowledge leaves too.
Actions no one loses track of, performance you can prove
Every contract generates actions: reviewing an indexation proposal, requesting a maintenance report, scheduling an inspection. Who owns it, and has it already happened?
The Contract Dashboard tracks every action through to completion, and records KPIs so you can see whether a supplier actually performs as agreed.
- ✓Open actions with owner and deadline in one overview
- ✓KPIs measured per supplier, not assumed
- ✓Nothing goes unnoticed until the next review
Source: independent research (WorldCC, PwC, McKinsey)
Your most impactful contract. Correct. Down to room level
Cleaning is often your largest facility contract. With the Financial Management module, GRIP keeps the calculation correct at room level, across all your locations. From primary school to university campus: every room automatically processed when something changes.
- ✓Calculations at room level instead of separate spreadsheets
- ✓A renovation or new room is processed immediately
- ✓Invoices match the contract, no double payments
“A technical university that wants to actively manage its outsourced services.”
TU/e · Education
- ✓Actions per outsourced service centrally monitored
- ✓KPIs visible per supplier
- ✓One overview for the entire campus
- ✓No more outdated spreadsheets
Contract management for education, in four layers
GRIP is the contract management layer on top of your existing ERP, P2P or FMIS system. Contract Dashboard and Financial Management are the two core components; Quality Management and AI complement them.
Frequently asked questions about GRIP for education
How does GRIP help after a European tender?
The tender file (PVE, agreement and submission) is read by AI and converted into agreements, KPIs and deadlines you steer by. That way the PVE does not stay paper, but becomes the standard your supplier reports against.
Why is contract management so important for education institutions?
Because education institutions often work with tight budgets and multiple locations, oversight is crucial. Good contract management helps control costs, monitor performance and prevent surprises later on.
Can GRIP be connected to our procurement system?
Yes, GRIP connects to procurement systems such as AFAS and Spend Cloud. Basic contract data is synchronized automatically, you add the steering.
Is GRIP suitable for a school group with 20+ locations?
Absolutely. GRIP is built for organizations with dozens to hundreds of locations. Filters, search functions and map views make navigation easy, regardless of the number of schools.
Does GRIP comply with GDPR and education requirements?
Yes. All data is stored securely within Europe and we are ISO 27001 certified. GRIP meets all privacy and security requirements for education institutions.
How much time do education organizations save with GRIP?
Education organizations save an average of 30% time on contract administration. Manual work disappears and deviations are flagged faster.
Ready to get started?
Discover how GRIP Facility helps your education institution with professional facility contract management.