Are you sure your cleaning calculation is correct?
Managing your facility contracts is complex. Additional work is difficult to trace, manual calculations are error-prone and invoice disputes cost you more time than you want. GRIP Facility links calculations, indexations and invoices directly to your contract agreements, so you always know where you stand and disputes are resolved quickly.
Why organisations switch from Excel to GRIP
Every month, hours are lost manually verifying calculations, searching for the right version of a spreadsheet and debating invoice discrepancies. With Financial Management in GRIP Facility, calculations, indexations and invoice verification become part of one shared system.
Excel vs. GRIP Facility Financial Management
Why dozens of organisations have made the switch.
| Topic | Excel / manual | GRIP Financial Management |
|---|---|---|
| Calculations | Manual formulas, error-prone, no audit trail | Automatically calculated based on contract agreements |
| Indexations | Manually applied per contract, easily forgotten | One click for all contracts, traceable and approved |
| Invoice verification | Comparing with spreadsheet, missing discrepancies | Automatically compared with contract amounts, alerts included |
| Modifications | Emails back and forth, no financial overview | Approval workflow with direct financial impact |
| Collaboration | Sharing files, version conflicts, unclear status | Client and service provider on the same platform |
| Reporting | Manual overviews, data from multiple sources | Real-time dashboards, costs per location and per contract |
| Continuity | Knowledge resides with one person, files get lost | Everything centralised, handover to successor in minutes |
What clients discover after switching
Average results from organisations that replaced Excel with GRIP Financial Management.
From calculation to invoice verification — in one system
No loose spreadsheets, no emails back and forth. Every step in the financial process is visible, traceable and shared with all parties involved.
One platform, three perspectives
GRIP Financial Management brings client, service provider and consultant together in one shared system. Each with their own roles and permissions.
Client
Full insight into costs, calculations and performance of all your cleaning contracts.
- Overview of all contracts and locations
- Invoice verification against contract agreements
- Approve modifications and additional work
- Management reports and cost analysis
Service Provider
Collaborate transparently with your clients. Modifications, calculations and invoices in one system.
- Submit modifications with financial impact
- Share calculations and receive approval
- Upload invoices and track status
- Register additional work per location
Consultant
Advise your clients based on current data instead of outdated spreadsheets.
- Insight into calculations and benchmarks
- Support during contract negotiations
- Data-driven advice based on facts
- Independent role with dedicated access
Frequently asked questions about Financial Management
GRIP Facility centralises rates, calculations, budget hours and invoices in one platform. You immediately see discrepancies, current costs and performance so you can adjust faster.
Yes. As soon as rates, surface areas or contract terms change, GRIP Facility automatically updates all calculations. No more manual adjustments, no calculation errors.
Additional work is centrally recorded and linked to locations and events. Everything is visible in the financial dashboard including an approval workflow with clear statuses.
Yes. GRIP Facility integrates with ERP, FMIS and planning systems. Data is automatically imported via APIs or files.
The platform shows current cost developments per contract including discrepancies and indexations. You automatically receive alerts when budgets are exceeded.
Yes. The platform automatically reads Excel, PDF and other source files and converts them into a uniform financial overview.
All data is protected according to European standards. Access is restricted to authorised users with centralised storage and encryption.
Suppliers receive their own login. They can submit modifications, upload invoices and view contract details. You maintain the overview and approve.
Absolutely. GRIP Facility is built for organisations with dozens to hundreds of locations. Filters, search functions and card views make navigation straightforward.
Financial Management is available as a premium add-on with PRO (from €699/month) and PRO CONNECT (from €999/month). Pricing depends on the number of square metres. Above 200,000 m² always custom. View the pricing page for current rates.
Yes. GRIP Facility is designed for collaboration. Clients, service providers and consultants work on the same platform, each with their own roles and permissions. Modifications, invoices and calculations are transparent for all parties.
Ready to replace Excel?
Discover how GRIP Financial Management simplifies your calculations, indexations and invoice verification.