The tender is over.
Time to put your specifications to work.
The specifications describe the standard. GRIP makes sure you manage to it every day: tracking actions, monitoring performance across hundreds of locations, and proving what was agreed.
From municipality to transport operator
NIS-2. Public administration is designated as a sector under NIS-2 and the Cybersecurity Act; transport operators fall under a separate sector with their own thresholds.
See how GRIP helps →Your contract data is processed exclusively on European platforms, under European law. GRIP is ISO 27001 certified and GDPR-proof by design.
The challenges of contract management in the public sector
Specifications versus practice
The specifications say A, practice does B. Who checks that structurally, outside the annual audit?
Who tracks the actions, across hundreds of locations?
Commitments from the specifications and the award drift away from daily practice at every location. Who makes sure a supplier actually completes their action?
The contract manager leaves. The contract memory leaves with them.
Agreements, exceptions and supplier relationships often live in one person’s head. When that person leaves, the knowledge leaves too.
Demonstrable compliance
The auditor asks for demonstrable contract control. Can you show that right away, or does the search begin?
Actions no one loses track of, performance you can prove
Every contract generates actions: reviewing an indexation proposal, requesting a maintenance report, scheduling an inspection. Who owns that, and has it already happened, at every location?
The Contract Dashboard tracks every action to completion, and records KPIs so you can prove whether a supplier performs as agreed in the specifications.
- ✓Open actions with owner and deadline in one overview
- ✓KPIs measured per supplier, not assumed
- ✓Demonstrable for the auditor, not just at audit time
Source: independent research (WorldCC, PwC, McKinsey)
Your most impactful contract. Correct. Down to room level
Cleaning is often your largest facility contract. GRIP keeps the calculation accurate at room level: demonstrably correct, across all your locations and ready for the compliance check.
- ✓Calculations at room level instead of separate spreadsheets
- ✓Changes in buildings processed immediately, invoices add up
- ✓Demonstrably correct settlement for compliance
“Contract management and KPI control at city scale: one overview for hundreds of locations.”
City of Antwerp · Public sector
- ✓Contract management and KPI control centralized
- ✓One overview for hundreds of buildings
- ✓Actions per location tracked to completion
- ✓Demonstrable for compliance and accountability
Contract management for the public sector, in four layers
GRIP is the contract management layer on top of your existing ERP, P2P or FMIS system. Contract Dashboard and Financial Management are the two core components; Quality Management and AI complete them.
Frequently asked questions about GRIP for the public sector
Does GRIP meet the requirements for government organizations?
Yes. GRIP is ISO 27001 certified and all data is stored within Europe. The platform offers full audit trails and meets the privacy and security requirements for the public sector.
How does GRIP help with tender processes?
GRIP automatically flags when contracts are about to expire, so you can start a tender in time. After the award, the specifications are read into GRIP, so you can manage to the agreements.
Can we create reports for the city council or the board?
Absolutely. GRIP offers extensive reporting options. From costs per location to supplier performance, everything can be exported and presented.
Is GRIP suitable for organizations with many locations?
Yes. GRIP is built for organizations with dozens to hundreds of locations. Filters, search functions and map views make navigation easy.
Can GRIP be connected to existing systems?
Yes. GRIP has integrations with various FMIS systems and can integrate with financial systems. Get in touch to discuss the possibilities for your organization.
Ready to get started?
Discover how GRIP helps your organization with contract management and financial management.