GRIP Facility and CleanJack to collaborate
Digitization in cleaning to a higher level
How nice is it when 2 IT specialists in facility services can work together on the same project for a large client. And when parties discover that by linking systems cleaning companies and clients can be served much better! Stephan Simons and Niels van den Berg talk enthusiastically about the start of their collaboration at Schoonzorg in Amsterdam. Here the seeds were sown for a unique collaboration in cleaning.
“In an ambitious time frame, GRIP Facility and CleanJack had to deliver an integrated system,” explains Stephan Simons. Simons is director of GRIP Facility. “A system in which calculations, schedules and cleaning schedules are made, where work orders are registered and the invoicing and remuneration of personnel is subsequently controlled. Remuneration exactly according to the cleaning collective labor agreement. And all that within a time frame of about 4 months.”
“A project with an exciting timeline, especially if the client requires customization,” Niels van den Berg adds. Van den Berg is director of CleanJack.
“It turned out well because the systems of GRIP Facility and CleanJack are complementary. The cooperation was constructive and pleasant from the start. Both GRIP Facility and CleanJack are specialized in digitization in cleaning. We speak the same language.”
Next level cleaning automation and data driven contract management
During the joint project, Niels and Stephan noticed that there are more similarities. GRIP Facility and CleanJack then sat down to map out the interfaces.
“By cleverly linking modules from GRIP Facility and CleanJack, we complete the circle of digital contract management and cleaning automation. Valuable insights arise. Never before have a contract management system and a process management system been combined in this way. Clients and contractors look at the same dashboards, monitor the same KPIs, work with the same quality measurement systems and shorten the lines between planning and execution. CleanJack’s communication solutions with the workplace are a godsend here!”
According to Van den Berg and Simons, shared insights lead to better cooperation between clients and contractors. Transparency and trust are created.
To give an example: points for attention that arise during a quality measurement are shown in the cleaning App of the employee on the same day and are shown on the displays of the CleanJack terminals where cleaners log in and out. In this way, points for attention are resolved before they become problems, according to Van den Berg and Simons.
The combined system of GRIP Facility and CleanJack consists of 5 modules:
- calculation and task planning
2. schedule planning, communication, registration of tasks performed and hours spent
3. process monitoring, quality control and KPI monitoring
4. managing invoicing and remuneration
analysis and optimization
5. The modules can be used stand alone and combined.
GRIP Facility and CleanJack also have connections with FMIS systems, administration programs and salary systems. Space states from FMIS systems are matched with a calculation in GRIP, tasks from FMIS systems are automatically received and can be scheduled immediately. Work performed is automatically invoiced. The remuneration of employees can be carried out immediately, in accordance with the cleaning collective agreement.
Same target groups
During the brainstorming sessions, it quickly became clear to Simons and Van den Berg that they serve many comparable customers in the Netherlands and Belgium. Think of cleaning companies, healthcare institutions, educational institutions, government, public transport, offices, hotels and holiday parks, large VVEs, shopping centers, etc. New insights are created for all these companies and institutions by combining data from different systems.
About GRIP Facility
GRIP Facility has strong roots in the facilities market. GRIP Facility produces software for calculation and contract management, KPI dashboards and a DKS + Audit app, among other things, and wants to use this to develop its vision: Digitization of important information for facility management to ultimately optimize the user experience in buildings. In order to stay ahead of the game, the focus is 100% on digitization within facility management. GRIP Facility is an autonomous software company.
Cleaning companies create schedules and rosters in CleanJack. Tasks are communicated from CleanJack, implementation is monitored and hours and activities are reported. Remuneration is managed in accordance with the cleaning collective agreement. With CleanJack, cleaning companies get a grip on the execution, quality and costs of cleaning. CleanJack can be easily linked with other systems thanks to the CleanJack API. CleanJack has system links with accounting programs, payroll systems and ERP systems.
CleanJack and GRIP Facility will jointly present themselves during the Interclean fair in Amsterdam from 10 to 13 May. Both companies are at booth 05.524, on the corner of the robot arena. It promises to be another fantastic event. Atir organizes the Facility Inspiration Event together with Interclean, Stephan Simons is one of the speakers. Digitization in cleaning is taking off. Sensoring and robotization are maturing. Anyone who works in facility services should not miss this event!